To Do List for Picn*x14, August 2005

This list is incomplete! Scan mailing list archives from this year and past years for info. Pick the brains of people who helped coordinate and volunteer in previous years. THANKS!

• Reserve the park -- Done by Mike Simons, late May
• Pay for the park reservation -- Done by Mike Simons (owed reimbursement)
• Prepare an [ExpenseBudget]
• Create list of where to advertise (the [MarketingPicnix] page) -- Done by Bill Kendrick
• Create a [Logo] -- Done Logo contest, Susan chosen
  • Create [FlyersAndHandouts] -- Done by Bill Kendrick
  • Advertise ([MarketingPicnix]) -- Done by Bill Kendrick
    • Pass on flyers to sponsors -- Done by Bill Kendrick
    • Pass on to user groups -- Done by Bill Kendrick
    • Volunteers to hang up in various places -- Done by Bill Kendrick
• Tshirts - find out how quickly to produce, costs -- Done by Bill Ward
• Organize volunteers for the picnic - how many of each, cover all needs -- Done, see [Volunteers] wiki page
• Food/Supplies Stuff
  • Determine how much food our sponsors are bringing, and how much we need to still purchase on the day -- Done
  • Designate a Supplies purchaser -- Done Mike Simons can do this
• Setup the picnic
  • Get megaphone (alvin bought one)
  • tux Picnic sign ( alvin has the sign and pipes for its stand )
  • get tarps for shade and poles for holding tarps up ( alvin has the stand; and ian and alvin as some tarps )
  • Welcome Tables - Preprint sticker badges? -- Being done? by Bill Wards?
• Document [HowToRunThePicnic], for upcoming years' events -- Being done, slowly
• Reimburse [Volunteers]

Recent Changes: Bill Kendrick, 2005.08.13 23:45 -- Slight updates.

alvin 2005.08.15 added tux sign/pipes info
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